AI payment recovery agent
AI that understands why you have not been paid.
Acruvo reads the latest client reply, matches the exact invoice, remembers the full payment history, and decides the right next move - then prepares the response, invoice, and payment options.
Customer email is not used to train AIInvoice-scoped memoryReview-first or controlled AutopilotWebhook-verified payments
ARecovery Command CenterLive
PRIORITY QUEUE
AI NEXT ACTIONHigh confidence
Send a missed-promise follow-up
The client promised Friday and has missed two previous dates. Use a firm tone and keep invoice INV-1042 open until payment is verified.
INV-1042$4,200 USDStripe link ready
More than an AI email writer
One decision engine for every payment conversation.
Generic AI sees a sentence. Acruvo sees the latest reply, the exact invoice, the client's payment behavior, the message date, enabled payment methods, and your recovery policy before it recommends anything.
01 - EVIDENCE IN
Latest client replyThe newest external message wins over old quoted text and previous reminders.
Exact invoice factsInvoice number, amount, currency, dates, description, and payment methods stay invoice-scoped.
Client payment memoryBroken promises, typical delay, disputes, refusals, and earlier outcomes inform the tone.
02 - AI REASONING
AI
Understand intent. Check history. Choose the safest move.
Acruvo classifies the reply, resolves relative dates from the real message timestamp, checks whether multiple invoices could match, and blocks uncertain updates for human confirmation.
IntentIdentityTimingRiskPolicy
03 - ACTION OUT
Right next actionAccept a date, ask for payment now, clarify a dispute, handle refusal, or verify a payment claim.
Context-aware responseA reply written from the actual conversation, with the formatted invoice and compatible payment options.
Memory and pipeline updateThe decision, reply, promise, and outcome return to the correct invoice and client profile.
"I will pay next Friday."
Review the new date
Resolve Friday from the message timestamp, then accept it, counter it, or ask for payment now.
"I will not pay."
Escalate the response
Stop friendly reminders, raise the risk signal, and prepare a firm refusal response from the invoice history.
"The work is not complete."
Clarify the dispute
Use the invoice description and conversation history to ask for the exact disputed scope or deliverable.
"I already paid."
Verify before closing
Keep the invoice pending until a matching Stripe or PayPal Commerce event arrives, or a user verifies it manually.
The inbox advantage
Your recovery copilot lives inside the email thread.
The Acruvo browser extension is the fastest way to act. It reads the open conversation, identifies the exact invoice, uses that invoice's history and client memory, then prepares the right response with the formatted invoice and enabled payment methods.
Reads the exact open threadNo jumping between the inbox and a separate tool to reconstruct context.
Understands the latest replyPromises, refusals, disputes, payment claims, and date changes produce different actions.
Inserts the complete responseAI message, invoice details, payment methods, and follow-up state stay connected.
Thanks for confirming. I have recorded Friday as the proposed payment date for invoice INV-1042...
INV-1042 · $4,200 USDPayment link ready
One connected recovery system
Built for finance teams that move at the speed of AI.
Acruvo combines invoice data, client conversations, payment events, and recovery policy so the next action is based on evidence rather than a generic reminder template.
Three intelligence layers
Everything between issuing an invoice and confirming the cash.
Each layer feeds the next, so invoice facts never get separated from the conversation or the payment event.
INVOICE DATA LAYER
Create, import, and centralize receivables
Create a new invoice from scratch, import CSV, or sync open invoices from QuickBooks and Xero. Keep client, amount, currency, due date, payment methods, and ownership in one record.
- Invoice-first creation and delivery
- QuickBooks, Xero, and CSV
- Stripe, PayPal, and bank transfer
AI RECOVERY INTELLIGENCE
Understand the reply, not just the overdue date
AI reads the latest reply within the correct invoice thread, checks client payment memory, detects promises, refusals, disputes, and payment claims, then proposes the safest next action.
- Invoice-scoped reply history
- Promise and risk detection
- Review-first and Autopilot modes
PAYMENT & PROOF LAYER
Verify payment and prove the return
Payment claims stay pending until a matching Stripe or PayPal Commerce event arrives. Recovered revenue, influenced cash, and ROI update from the same invoice record.
- Webhook reconciliation
- Payment mismatch detection
- ROI and collections evidence
Product tour
A command center for the work that actually unlocks cash.
Start with what needs attention today, not a wall of invoice cards. Search, filter, assign, review the latest client signal, then run the next recovery action.
Approval queueDelay requests, refusals, disputes, and payment claims receive different actions.
Client payment memoryHistory informs tone and risk without mixing two invoices from the same client.
Collections packetExport invoice facts, promises, follow-ups, and payment history for escalation.
TodayPipelineClientsReports
TODAY'S RECOVERY ACTIONS
6 invoices need a decision
Promise missed
Northstar StudioTwo missed dates · last reply yesterday
$4,200Delay request
Atlas DigitalRequested payment next Tuesday
$1,850Verify payment
Acme WorksClient says paid · webhook pending
$2,400Invoice-to-cash workflow
One record. Every stage.
Create or import
Issue a new invoice, sync accounting data, or capture one from an email thread.
Deliver and track
Send from the company mailbox with a formatted invoice and enabled payment methods.
Recover intelligently
AI understands replies, dates, disputes, and behavior before choosing the next action.
Reconcile and report
Verify payment events, close the invoice, update memory, and prove recovered revenue.
Unified platform
Deep enough for recovery. Simple enough to use daily.
Inbox AI
Gmail, Outlook, and custom IMAP/SMTP mailboxes. Read the relevant thread, generate the reply, and preserve the sender identity.
Promise tracker
Understand “tomorrow”, “next Friday”, and relative dates from the actual message timestamp.
Client risk
Outstanding cash, average delay, broken promises, disputes, refusals, and recent signals.
Multichannel recovery
Email, SMS, and WhatsApp actions use the same invoice context and payment instructions.
Team workspace
Finance and account teams share assignments, approvals, invoice history, and role-based access.
Payment proof
Stripe and PayPal Commerce events verify paid status. Manual payment remains auditable.
Recovery sequences
Friendly, firm, final notice, pause-work, and collections-ready stages based on policy.
Operational controls
Recovery policies, approval rules, mailbox connections, payment methods, assignments, and audit history.
Works with your stack
Keep the tools your team already uses.
Acruvo becomes the recovery layer connecting inboxes, accounting records, payment providers, and team actions.
GmailMicrosoft 365IMAP + SMTPQuickBooksXeroStripePayPalTwilio
Designed for trust
AI intelligence with financial controls.
No training on customer email.Customer messages are used only for the requested analysis and account memory.
Invoice-scoped identity.Invoice number and client email are matched before memory is updated.
Encrypted credentials.OAuth, SMTP, payment, and provider secrets remain server-side and encrypted.
Verified paid status.A client saying “I paid” never closes an invoice without payment evidence or manual review.
Pricing
Start small. Scale the recovery operation.
Choose the capacity and collaboration level that matches your invoice volume.
SOLO
$19 / month
For one person managing client invoices and payment conversations.
- 25 tracked invoices
- 500 AI actions
- AI recovery, links, promises, memory, and ROI
STUDIO
$99 / month
For small teams with more invoices and multichannel follow-up.
- 100 tracked invoices
- 2,000 AI actions
- Solo plus CSV, SMS, and WhatsApp actions
AGENCY
$249 / month
For shared finance and operations workflows at higher volume.
- Unlimited tracked invoices
- 5,000 AI actions
- Studio plus workspace and collections packets
FAQ
Before you connect your cash flow.
What makes Acruvo different from a generic AI email writer?
Acruvo does not prompt AI with one isolated message. It combines the latest external reply with the exact invoice, invoice-scoped conversation history, shared client payment memory, message timing, payment evidence, and workspace policy. The result is a recovery decision and an updated record, not just nicer wording.
Does Acruvo create invoices or only chase overdue ones?
Both. You can create and deliver a new invoice from the SaaS, import existing invoices, or capture an invoice from email. Recovery begins from the same record when payment becomes due.
Does Autopilot send automatically?
Review-first mode is the default. Eligible teams can enable controlled Autopilot for approved mailboxes and actions. Platform and workspace safety controls still apply.
How does Acruvo know an invoice was paid?
Stripe or PayPal Commerce payment events are matched to the invoice. A payment claim in email remains pending until evidence arrives or a user marks it paid manually.
Can I use a company mailbox outside Gmail or Outlook?
Yes. Custom business mailboxes can connect with IMAP for reading and SMTP for sending, while the original mailbox continues to work normally.
Does Acruvo train AI on customer emails?
No. Acruvo does not use customer email data to train AI models.
Start with one invoice
Give every dollar a clear next action.
Create the invoice, understand the reply, recover the payment, and prove the outcome.